Document Library

Welcome to the Office of IT's Document Library. Here you will find guides, videos, and general documents to assist in your day to day activites. We cover several topics including how to connect to our Cato VPN, how to enter Purchase Requisitions, and so much more. Be sure to check back often as we continue to update our Document library and add more useful resources.


User Access Request Form (UARF)

A fillable PDF Document to request for access to OIT Systems and Software.

Administrative; General PDF 1,436 KB
Office of Information Technology Acceptable Use Policy

This policy ensures that all Authorized Users that have access to IT Resources are made aware of and comply with the standards and policy set forth in Policy ID: OIT-AUP.

Administrative; General PDF 383 KB
Invoice Entry Live Stream Training
Financials; Videos; FY23   MP4 392.3 MB
Report Live Stream Training
Financials; Videos; FY23   MP4 293 MB
How to Use Legislators General Fund Accounts for FY 2023
Financials; Videos; FY23   MP4 26.9 MB
Entering a Travel Authorization through Employee Expense
Financials; Videos; Travel   MP4 35.7 MB
Entering an Actual Travel Voucher through Expense Claim
Financials; Videos; Travel   MP4 34.4 MB
New Revolving Fund Accounts as of 10-01-2022 for Fiscal Year 2023
Financial; Munis Fund Accounts; FY23 XLSX 703 KB
Revolving Fund Accounts for Fiscal Year 2023
Financials; Videos; FY23   MP4 36.5 MB
AP Invoice Entry for DOF AP Clerks for the New Fiscal Year
Financials; Videos; FY23   MP4 18.7 MB
AP Invoice Entry for the New Fiscal Year
Financials; Videos; FY23   MP4 11 MB
Employee Expense Module in Munis

The Employee Expense module allows users to submit an expense claim for a variety of purposes. The most common use of this module is for Travel Authorization.

Financial; Munis; Reference Guide; Travel PDF 851 KB
Reference Guide: Time Entry

Step-by-step guide for the Time entry module including how to do the following: Time entry autoload; Verify Batch; Time Entry Proof Report; Certification for SAA, Mayor’s Office , Gov Special Projects, Secretary of Finance; Overtime and Comp Time; Advance Annual and Advance Sick; Mass update for State Holiday and Governor’s Admin Day; and Allocation Code and Manual Allocation.

Financial; Munis; Time Entry; Timesheet PDF 2,593 KB
Reference Guide: Paycheck Simulator

Step-by-step guide to using the Paycheck Simulator on the Employee Self-Service.

Financial; Employee Self-Service; ESS PDF 325 KB
Per Diem Reimbursement Template

Financials; Travel; Worksheet XLSX 13 KB
Munis Major Enhancements: Financials

This document provides an overview of the major financial Enhancements for Munis 2021.4

Financials; Munis PDF 622 KB
Munis Major Enhancements: Financials
Financials; Videos   MP4 31.472 MB
Munis Major Enhancements: General Administration

This document provides an overview of the major General Administration for Munis 2021.4

Financials; Munis PDF 1,151 KB
Munis Major Enhancements: General Administration
Financials; Video   MP4 28.349 MB
Munis Major Enhancements: Human Capital Management

This document provides an overview of the major Human Capital Management Enhancements for Munis 2021.4

Financials; Munis PDF 843 KB
Munis Major Enhancements: Human Capital Management
Finanicals; Video   MP4 13.086 MB
Munis Major Enhancement: Enterprise Asset Maintenance (EAM), Utility Billing, and Revenues

This document provides an overview of the major Enterprise Asset Maintenance (EAM), Utility Billing, and Revenues Enhancements for Munis 2021.4

Financials; Munis PDF 838 KB
Munis Major Enhancement: Enterprise Asset Maintenance (EAM), Utility Billing, and Revenues
Financials; Munis   MP4 42.465 MB
Reference Guide: How to use Munis Employee Self-Service (ESS)

Step-by-step guide to using the Munis Employee Self-Service.

Financial; Employee Self-Service PDF 1,033 KB
Reference Guide: Logging in to Munis Employee Self-Service

Step-by-stem guide on Logging into the Munis Employee Self Service Portal

Financial; Employee Self-Service PDF 252 KB
Entering a Travel Claim for Cash Advance
Learning Videos; Financial; P-Cards; PCard; Traveler; Purchase Card;   MP4 22.4 MB
Entering a Travel Reconciliation Claim
Learning Videos; Financial; P-Cards; PCard; Traveler; Purchase Card;   MP4 30.6 MB
Reconciling Expense Statements
Learning Videos; Financial; P-Cards; PCard; Custodian; Purchase Card;   MP4 17.1 MB
Reconciling Travel Statements
Learning Videos; Financial; P-Cards; PCard; Custodian; Purchase Card;   MP4 25.5 MB
Reviewing and Approving Travel Claims
Learning Videos; Financial; P-Cards; PCard; Approver; Purchase Card;   MP4 5.1 MB
Reference Guide: Central Programs

A Munis Reference Guide that covers the following Modules: Purchasing, Accounts Payable, Contract Managment, Contracts Central, and General Ledger.

Financial PDF 3.6 MB
Reference Guide: Contracts

A Munis Reference Guide that covers Contract Entry, Contract Change Order, and attaching documentation for all contract documents (contracts, insurance, bonds, etc).

Financial PDF 855 KB
How to Bookmark a Webpage

A how-to guide on how to bookmark a webpage in a Google Chrome and Safari web browser.

Internet & Network; How-To Guides; General PDF 633 KB
How to Clear Cache

A how-to guide on how to clear cache on Google Chrome and Safari

Internet & Network; How-To Guides; General PDF 450 KB
Reference Guide: Inquiries & Reports

A Munis Reference Guide that covers Account Inquiry, YTD Budget, Project Detail History, Project Summary, and Standard PO Reports.

Financial PDF 3.4 MB
How to Install and Use the CatoClient VPN

A how-to guide on how to install and use the CatoClient Virtual Private Network (VPN).

Internet & Network; How-To Guides; General PDF 5 MB
Reference Guide: AP Invoice Entry

A Munis Reference Guide that covers Entering Direct Invoices and Attaching Documentation for all invoices.

Financial PDF 703 KB
Munis Frequently Asked Questions (FAQs)

A document answering a list of frequent asked questions.

General; Financial PDF 74 KB
Reference Guide: PO Change Order

A Munis Reference Guide that covers searching for a posted/printed Purchase Order (PO) to change, changing the PO header, updating demographic informaiton, line details, changing quantity and pricing, updating GL accounts, and adding/removing line items.

Financial PDF 392 KB
How to restart the Onboard Process in Munis

A how-to guide on how to restart the onboarding process and fixing your Tyler Hug, Landing Page, and/or Menus.

Financial PDF 291 KB
Adding the Munis Landing Page
Financial; Learning Videos   MP4 11.7 MB
JDE to MUNIS - Business Units and Project Numbers
Financial; Learning Videos   MP4 30.6 MB
Onboarding: HUB Training
Financial; Learning Videos   MP4 24 MB
Onboarding: Munis Terms and Numbers
Financial; Learning Videos   MP4 30.4 MB
Requisition Entry
Financial; Learning Videos   MP4 22.4MB
Creating a Desktop Icon on a Mac
General; Learning Videos; How-To Guides   MP4 3.5 MB
How to Screenshot on a Mac
General; Learning Videos; How-To Guides   MP4 12.1 MB
Invoice Central - Setting up Saved Searches
Financial; Learning Videos   MP4 11.7 MB
Invoice Entry for End Users - Quick Entry
Financial; Learning Videos   MP4 17.7 MB